TO: Authorized
Representative/Food Service Director
FROM: Dean Flaws, Food
Distribution Consultant
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1. |
2004-2005.
7A Order Form. Enclosed in this mailing you will find the first
Commodity Order form for the next school year. The first shipment of
commodities 2006-2007 school year is being planned to start the week of August
14th. The delivery cycle takes
approx. 5 weeks. |
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2. |
Internet Ordering is available for 7A. Go to the Internet address:
www.edinfo.state.ia.us,
and enter your ID and password on the
screen. Then click the submit
button. CLICK Commodities on the
Application menu screen. Now you have two options: General Information or Commodity Order
Form. Select Commodity Order Form and click the GO
button. Instruction booklets and
videos are available by calling this office.
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3. |
Split shipments
(2006-2007). All schools are encouraged
to use the Internet especially if you are a split site. Split forms can be found on the BFN web
page, if you are still doing the paper copies. |
4. Anticipated
Dates when Commodity order form will be up and on the web:
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5. |
The printout of
commodities received in 2005-2006 has been included in this mailing. The school auditor may want the total value of
commodities received during the 2005-2006 school year. Note the last line, district totals, column,
and commodity value. You should carefully
compare this printout with your warehouse releases. There have been some deletions/ additions to various
orders, and it may be necessary in your district to adjust the final
total. It is not necessary to send the state
a copy of your adjustments. If you
need to adjust the totals, do so before you submit it to your
administrative office. |
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6. |
Year-End Inventory
has not been required since the 2001-2002 school year. Iowa has
gone to the “Single Inventory Method” of commodity recordkeeping. Schools will not have to send in your
“Year end Inventory Report” to this office. |
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7. |
The “Single Inventory
Method” guidance booklet, which
includes basic guidelines and some questions and answers, may be obtained by
calling this office. This is the same
information booklet we have issued the past four to five years. |
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8. |
Iowa Food and
Distribution Program. If you need additional information,
commodity values, or forms for the
Commodity Food Distribution programs, please visit our web site at:
http://www.state.ia.us/educate/ecese/fn/commdist/. |
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9. |
All commodity values for this school year (2005-06) will be found on the
Bureau web page. We will put in new 2006-2007 values as
soon as we get them updated. |
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10. |
Processed Commodity
Food Items for 2006-2007. All food items coded 2500 or above are
processed food items and are an extra
cost to your school district. You
will be allocated one (1) of each item for all processed foods coded 2500
or above. If you do not
want this product, you must put a “0” in the amount wanted column. You do not have to take
these processed food items. Please
note that there is a difference between the commodity value
and the price of each item. The
commodity value is the amount in each unit of product that is deducted
from your school entitlement, unless it is a bonus commodity. The price of each item is the cost of the
finished processed product. The
school cost does not include the per case shipping and handling fee charged by
Keck, Inc. for each case of product shipped.
These are all optional products.
The costs will be included in the amount you pay Keck. Inc. There will by no separate
billings for processed products. |
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11. |
Debarment/Suspension. Debarment is an action taken by a
Federal agency to exclude a person or other entity from participating in any
transaction involving Federal funds or other assistance. Suspension is an action taken to
immediately exclude a person/entity from such transactions for a temporary
period pending the completion of a debarment or other legal action. Persons or entities that
are debarred or suspended by a Federal agency are, with a few exceptions, to
be excluded from financial and non-financial assistance and benefits under
other Federal non-procurement programs and activities. A contractor or other entity must certify
that it has not been debarred or suspended by a Federal agency before it can
enter into a covered contract or agreement.
In accordance with 7 CFR Part 3017, covered
transactions include procurement contracts for goods or services valued at or
in excess of $100,000, and
procurement contracts for federally required audit services, regardless of amount. The required certification
form, USDA Form AD-1048, Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion—Lower Tiered Transactions may be obtained by contacting Dean Flaws at the
Iowa Department of Education at (515) 281-4032. This form should be completed by the entity with which you
contract, with one copy forwarded to the Iowa Department of Education and on
copy maintained at your agency. |
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12. |
Find out what’s new in
the USDA’s Food Distribution Program for schools at the following website: http://www.fns.usda.gov/fdd/news |
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13. |
New Processed Products for the 2006-07 school year. Several new items will be added to next years commodity order form list. They include:
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14. |
Non-Delivery Dates form is
enclosed in this mailing. Please
return this form to Keck, Inc. They
need to know when your school is not in session. If your
school starts later then Aug. 14 and you don’t want deliveries that early be sure to put this information down on the form. |
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15. |
Deletions for 6F
(April) 2005-2006 were: Apricot Applesauce cups
(out of inventory), Crushed pineapple (late delivery) |
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16. |
School Freezers: Have you
worked out plans to have someone check your freezers on a daily basis during the summer months? Don’t take a chance to have a break-down
and lose any products. Make someone responsible for checking
all of your storage areas when school is not in session. Visit the Summer Storage Checklist which can be
found in the May Issue of the “Lunchline”. |
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17. |
The State of Iowa has
sent NFD milk to, Eastside Entrees and Schrieber Cheese Company. If you
receive products from these venders, from your local distributor you may
qualify for a reduced price or a rebate.
Talk to your salesman and/or distributor to see if you have purchased
any food items with NFD milk in them.
Also some cheese has been sent
to Café Favorites for your use with any local distributors who may carry
their product. |
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18. |
The commodity
assistance rate has not yet been determined. This information will be published in the
federal register after July 1,
2006. We anticipate the rate to be
approx. , .1750 for FY 2007. We’ll
make an adjustment to this rate later if we need to. |
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19. |
Your current
entitlement dollars are figured using Oct. 05 thru March 06 claiming for reimbursement data. The ADP (average daily participation) is
the number of students who participated in the school lunch program. |
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20. |
The Iowa Commodity
Food Distribution Program is planning on combining its
regular “Commodity Day” with School Nutrition Assoc. Iowa (SNAI) State
Conference in Des Moines on June 21, 2006. The purpose of this event is to identify new & current
processed commodity items that will be available to Iowa schools for the
2006-07 school year. These products
have been selected and approved by the Iowa Commodity Advisory Council. Each processor booth will be identified
with a commodity sticker/sign, letting you know this is an approved 2006-07
product. CN labels and fact sheets on
each product should also be available.
Since this is a state conference there is a $30.00 fee for members and
non-members to attend the Exhibits Only
on Wednesday, June 21th. You may obtain a registration form from: Norma LaMantia SNAI 3232 Fernwood Ct. Davenport, Ia. 52807 (563) 823-0162 |
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21. |
HACCP INFORMATION from
Keck, Inc. will be forth coming. These will be distributed to the schools
after July 1, 2006 of this year. |
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22. |
Council Members Complete Terms The Bureau of Nutrition and School Transportation
wishes to thank the following individuals as they complete a three-year term
on the Commodity Advisory Council Kala Constant, Cedar Rapids Suzy Ketelsen, Cedar Rapids Amy Lein, Forest City Denise Bridges, Atlantic Terri Denkman, Wilton Marlene Minear, Ankeny The 2005– 2006 council was
instrumental in helping with the selection of new processed commodity food
items that are lower in sugars, fats, and salt. The nature of processed foods is to be relatively high in these
ingredients. This year’s council was
co-chaired by Suzy Ketelsen and Terri Denkman. The council was also responsible for putting together a
“Commodity Awareness Day” at last summers State School Food Association annual conference in Council
Bluffs. Thank you for devoting your
time for Iowa’s Food Distribution Program. If anyone is interested in serving on this council
please contact Mary Jo Clark at 515-281-4751 or Dean Flaws at
515-281-4032. We are asking new
members to make a three year commitment and that you have not served on this
council in previous years. Thank You |
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23. |
Tribute to Mike Kelly.
I would like to take this opportunity to pay tribute
to Mike Kelly, who has been employed by the Keck, Inc., for many years. He passed away, unexpectedly, in his sleep
on Monday, April 24, 2006. Mike has
worked directly with me on a daily basis and with the State of Iowa commodity
program since approx. 1985 when Keck first started doing business for the
state. He was a very hard worker who
was very efficient and accurate on inventory, pricing, and distribution
issues. He will be missed very much. |
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24. |
Reminders/Checklist:
A. Rotate stock B. Check freezer and refrigeration each day this
summer. C. Fill-out paperwork on “Delivery Dates Not Available”
and send them to Keck D. Forward your end of the year report on “Commodities
received in 2005-2006” to your business manager or person who does your
schools financial reports. E. Get your 7A (Aug./Sept.) Commodity orders back
to us before your school is out for the summer break. |
Sincerely,
Dean Flaws, Commodities Consultant (515-281-4032)
Mary Jo Clark, Commodities
Assistant (515-281-4751)
Bureau of Food and Nutrition
Enclosures